The abstract submission guidelines 9th National Congress of the Indonesian Fertility and Endocrinology Association (HIFERI) are intended to provide clear instructions before submitting an abstract. You are kindly requested to carefully read the guidelines stated below. The HIFERI 2026 Scientific Committee (SC) maintains the right to reject any abstract that does not meet the below requirements or is in violation of them.

IMPORTANT DATES

Submission deadline – Monday, 31st August 2026

Submitter notified of acceptance by email, Monday 7th September 2026

All free paper presenters must register and pay the applicable registration fees to remain in the program. Presenters who fail to pay registration fees risk will be removed from the program at the discretion of the Program Committee. There is no reduced registration fee for presenters. Please go to the Registration page on the Congress website at www.hiferi2026.org

HIFERI 2026 committee does not provide any financial support – such as a registration waiver, accommodation and/or travel support – to presenters. Presenters are responsible for their own expenses related to their congress participation.

When submitting abstracts, authors are required to provide:

Presentation styles

• Author Information
  During online submission, the following information is required for all authors:

  • full name
  • affiliation (organization/institution, city, country)
  • email address
  • phone number

  The submitter will be asked to indicate the presenter. One of the listed authors must be the presenter. It is recommended to limit the selection to one presenter. All correspondence will be with the person who submits the abstract.
  Note: Submissions will be peer reviewed – the review process is double blinded, meaning that author and reviewer information is not shared with either party.

• Consent to Publication During submission, the submitter is required to consent to publication of the submitted abstract. The submitter is responsible for receiving consent from all authors before completing a submission
• Language Written submissions are accepted in Bahasa Indonesia and English
• Submit only via website

Committee requires a structured abstract which includes the following segments:

Objective
Begin with a clear, concise statement of the precise objective or question presented in the study.

Methods
Indicate the measurement(s) of primary study outcome which has been planned before data collection begins. If the manuscript does not report the main planned-outcomes of a study, this fact should be stated and the reason should be indicated. State clearly whether the hypothesis, which was being tested, was formulated during or after data c o l l e c ti o n . E x p l a i n s o m e o u t c o m e s o r measurements which might be unfamiliar to the general medical readership.

Results
Describe the methods of assessing patients and state the key results; this section must include data, even if preliminary. Conclusion State clearly the conclusions and clinical applications that are supported by the data. Advice, if additional study is required before this information, should be used in clinical settings. Keywords: (max 5 words).

Your cooperation is appreciated in keeping the meeting on schedule for the benefit of all attendees. Please note the following guidelines:

Authors must be prepared before presenting to allow fast and easy transition from one talk to another to avoid unnecessary delay between presentations. All talks are limited to the amount of time listed in the program.

• Standard Audio-Visual Package: LCD projector, screen, laser pointer and wireless microphone
• Speakers: A laptop will be provided in each technical session room. You can bring your own laptop as a back-up only but remember to bring the necessary video connectors as well
• Oral Presentation: presentation duration 10 minutes (including Q&A session). The program has an extremely tight time schedule, you are therefore requested to keep to this schedule precisely. Given the brevity of presentation, we suggest you limit your presentation slides to 10
• PowerPoint Screen: size is 16:9
• Audio Visual Assistance: only minimal audio-visual assistance can be expected from your session chair. If a problem arises, please relay the issue to the staff on-site, who will contact the appropriate personnel
• Please note that you need to prepare it according to the instructions below:
  1. Use a common font, such as Arial or Times New Roman (special fonts might be changed to a default font on a PowerPoint based PC
  2. Insert pictures as JPG files (and not TIF, PNG or PICT - these images will not be visible on a PowerPoint based PC)
  3. Use a common movie format, such as AVI, MPG and WMV (MOV files from QuickTime will not be visible on a PowerPoint based PC)
• Media: please save your PowerPoint presentation on a USB stick/thumb drive and / or send the file via website
• Security: committee is not responsible for the security of any personal equipment → Note: The use of your own laptop during your presentation IS NOT ALLOWED
• Pre-Session Instructions: Kindly be at your session rooms at least 15 minutes before your session is due to start. This will allow you to meet your chairperson. This will also allow you to be briefed on how to use the Audio-Visual Equipment inside the meeting room
• Certificates of Participation: each abstract will be given one certificate

• An E-Poster is an electronic version of the traditional boards, and is displayed on monitor screens using PowerPoint slides, PDF, PNG or JPG/JPEG format. E-Poster may include text, figures, tables and images. NO video/animations
• The title of the poster should be written in capital letters. Include background, objectives, methods, results, conclusions and 2 most important references
• The font/writing must be legible from a distance of 1 (one) meter
• Pictures & graphics should be of good quality
• E-posters should not contain any video or animation slides
• Scientific E-Posters, in general, have the following characteristics:
  1. Are presented by individuals rather than organizations
  2. Present scientific material, usually new information
  3. Do not solicit members, or promote an organization